How Belgian Firms Should Enter the Czech Market:

For Belgian companies looking to expand, the Czech Republic offers a stable and strategic base within the European Union. This guide provides specific answers to your legal concerns, from company formation to tax and employment law. If you are searching for a Czech law firm for Belgian companies or an English-speaking lawyer in Prague, you have found the right resource for doing business in the Czech Republic.

Need advice on this topic? Contact the ARROWS law firm by email office@arws.cz or phone +420 245 007 740. Your question will be answered by "Mgr. Vojtěch Sucharda", an expert on the subject.

Establishing your Czech presence: From corporate structure to operation

The first step in your expansion is choosing the right legal framework. While the Czech and Belgian corporate systems share common roots in civil law, understanding the key local distinctions is crucial for a smooth and compliant market entry. Making the wrong choice at this stage can lead to unnecessary costs and operational delays.

What is the right legal structure for your business?

The most common corporate forms for foreign investors in the Czech Republic are the limited liability company (společnost s ručením omezeným or s.r.o.) and the joint-stock company (akciová společnost or a.s.).

The s.r.o. is the preferred structure for most small and medium-sized enterprises. It is analogous to the Belgian BV/SRL and offers significant flexibility. A key advantage is the minimum share capital requirement of just CZK 1 (less than €0.05), making it exceptionally accessible.

For larger operations, the a.s., similar to the Belgian NV/SA, is more suitable. It requires a minimum share capital of CZK 2 million (approximately €80,000) and allows for more complex governance and capital structures.

Alternatively, you can establish a branch office (pobočka). It is important to understand that a branch is not a separate legal entity; it is an extension of the Belgian parent company, which retains full and direct liability for all of its activities and debts in the Czech Republic.

How do you navigate the registration process and avoid common pitfalls?

The Czech company formation process involves several key steps: obtaining a trade license, registering with the Commercial Register, and then completing tax and social security registrations. A frequent mistake foreign investors make is assuming company registration alone is sufficient. In the Czech Republic, most business activities require a trade license (živnostenský list), which must be secured before you can legally operate.

Belgian companies often encounter predictable but costly hurdles. These include improper director appointments due to incorrect criminal record extracts, unclear Ultimate Beneficial Owner (UBO) documentation, and significant delays in opening a Czech bank account because of strict anti-money laundering (AML) and know-your-customer (KYC) procedures. Furthermore, all foreign documents, such as powers of attorney, must have certified Czech translations and often require an apostille to be legally valid.

FAQ – Legal tips about choosing your company form

1. What is the main advantage of an s.r.o. for a Belgian SME?
The s.r.o. combines limited liability with a minimal capital requirement of just CZK 1, making it a low-risk and cost-effective way to establish a full legal presence. For tailored advice on the best structure for you, contact us at office@arws.cz.

2. Can I be the sole director and shareholder of my Czech company?
Yes, Czech law permits a single individual to be both the sole shareholder and the managing director of an s.r.o., providing maximum control for entrepreneurs and small business owners. Need help with the legal formalities? Email us at office@arws.cz.

3. Do I need a physical office in Prague to register my company?
You must have a registered business address in the Czech Republic with the landlord's formal consent. However, this does not have to be a full-time physical office; a virtual office address is a legally compliant and cost-effective solution. Our lawyers are ready to assist you – email us at office@arws.cz.

Understanding Foreign Direct Investment (FDI) Screening

Both countries have mechanisms to screen foreign investments. The Czech FDI screening law applies to non-EU investors acquiring 10% or more of a company in sensitive sectors like military material, critical infrastructure, or media.

This targeted approach contrasts with Belgium's newer and broader FDI regime, which took effect in July 2023. The Belgian system covers a wider range of "strategic interests," including biotechnology and food security, and has lower notification thresholds (10% or 25% of voting rights depending on the sector). Belgium's regime is also noted for covering internal corporate restructurings, a significant compliance trap for multinational groups. This makes the Czech Republic a comparatively more straightforward and predictable environment for many investments.

Risks and Penalties	How ARROWS Helps
Registration Delays & Rejection: Incorrect founding documents or missing trade licenses can block entry into the Commercial Register, halting business operations indefinitely.	Drafting Legally Required Documentation: We ensure your Articles of Association and all filings meet Czech legal standards from day one. Need compliant documents? Email us at office@arws.cz.
Director Disqualification: Submitting improper criminal record extracts or affidavits for directors prevents their appointment and can invalidate corporate actions.	Legal Consultations: We guide you on the specific documentation required for foreign directors to prevent disqualification. For immediate assistance, write to us at office@arws.cz.
Frozen Capital: Delays in opening a Czech bank account due to complex AML/KYC checks can trap your initial share capital, impacting cash flow.	Local Expertise & Network: We leverage our relationships and experience to streamline the bank account opening process. Get tailored legal solutions by writing to office@arws.cz.
FDI Screening Penalties: Failure to notify a reportable transaction in either country can lead to fines of up to 30% of the investment value.	Legal Opinions: We analyze your transaction to determine if FDI notification is required and manage the filing process. Need legal help? Contact us at office@arws.cz.

The financial framework: Understanding Czech corporate tax and the Belgian treaty

A key attraction of the Czech Republic is its competitive and clear tax environment, supported by a robust treaty with Belgium that prevents double taxation and provides financial certainty for your cross-border operations.

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How does the Double Taxation Treaty protect your profits?

The Convention between the Czech Republic and the Kingdom of Belgium for the Avoidance of Double Taxation is a critical legal instrument for your business. Its primary purpose is to ensure that the income your company earns is not taxed twice—once in the Czech Republic and again in Belgium.

The treaty operates on the principle of permanent establishment. If your Belgian company has a permanent establishment in the Czech Republic (such as a subsidiary or a branch), the profits generated by that entity are taxed in the Czech Republic. Belgium will then provide tax relief, typically through an exemption, to avoid taxing those same profits again. This framework allows you to confidently invest and generate profits locally without fear of tax erosion upon repatriation.

What are the key tax differences you should know?

The Czech tax system offers several direct financial advantages over Belgium's. The most significant is the corporate income tax (CIT) rate, which is a flat 21% in the Czech Republic, compared to Belgium's standard rate of 25%. This four-percentage-point difference translates directly to higher net profits for your Czech operations.

The Double Taxation Treaty also provides for reduced withholding tax (WHT) rates on cross-border payments, which are crucial for repatriating profits:

• Dividends: The rate is reduced to 5% if the Belgian parent company holds a significant stake in the Czech subsidiary, or 15% in other cases. This is a substantial saving compared to Belgium's standard 30% WHT.
• Interest: The WHT on interest payments is generally capped at 10%.
• Royalties: WHT on royalty payments is limited to 5% or 10%, depending on the type of intellectual property involved.

Furthermore, the Czech Republic offers favorable accelerated depreciation methods for new machinery and equipment, which can improve cash flow in the early years of an investment. As an international law firm operating from Prague, European Union, ARROWS has built its expertise over 10 years, advising clients on optimizing their cross-border tax structures through our ARROWS International network.

Building your local team: A comparison of Czech and Belgian employment law

Managing your workforce is one of the most regulated aspects of doing business. While both the Czech and Belgian legal systems are highly protective of employees, there are critical differences in their labor codes that can expose your company to risk if overlooked.

What are the mandatory requirements for employment contracts?

The single most dangerous mistake a foreign company can make is using its home-country employment contract templates. Czech law imposes strict requirements on the content of employment agreements, and a non-compliant contract can be deemed unenforceable, leaving your company exposed to legal challenges and penalties.

Like Belgium, the Czech Labour Code is designed to protect the employee. However, recent amendments to Czech law have introduced greater flexibility compared to the more rigid, seniority-based Belgian system. This suggests a legislative trend aimed at making the Czech Republic a more attractive and adaptable environment for employers.

How can you avoid risks during trial periods and termination?

Trial Periods: Czech law offers more flexibility than many EU jurisdictions, allowing for a maximum trial period of up to four months for regular employees and up to eight months for managerial positions. This provides an extended period to assess a new hire's suitability.

Termination: Terminating an employment contract is a high-risk area in both countries and is only permissible for specific reasons defined by law. In the Czech Republic, the standard notice period is two months. A recent and significant change is that this period now begins immediately upon delivery of the notice, not on the first day of the following month, which provides greater certainty for employers. This contrasts with the Belgian system, where notice periods are calculated based on the employee's seniority.

Risks and Penalties	How ARROWS Helps
Unenforceable Employment Contracts: Using a Belgian contract template can lead to the entire agreement being declared invalid, exposing the company to significant claims.	Contract Drafting: We draft bespoke, bilingual employment contracts that are fully compliant with the Czech Labour Code. Do you need a contract prepared? Contact us at office@arws.cz.
Wrongful Termination Lawsuits: Dismissing an employee without valid legal grounds can result in costly litigation, reinstatement orders, and substantial compensation payments.	Representation in Court: We defend your company against wrongful termination claims and provide strategic advice on dismissal procedures. Need legal representation? Write to us at office@arws.cz.
Fines for Non-Compliance: Failure to register employees with social security and health insurers on time, or errors in payroll calculations, can result in fines from labor authorities.	Preparation of Internal Company Policies: We create compliant internal policies and can provide professional training for your HR team to ensure ongoing compliance. Our lawyers are ready to assist you – email us at office@arws.cz.

Acquiring commercial property: A smooth process for foreign investors

For Belgian companies planning to establish a physical footprint, whether for manufacturing, logistics, or office space, the Czech real estate market is open, transparent, and offers a remarkable financial advantage over Belgium.

Can your Belgian company freely buy property in the Czech Republic?

Yes. There are absolutely no restrictions on foreign companies or individuals owning real estate in the Czech Republic. The legal framework provides the same property rights to foreign investors as it does to Czech citizens, creating a secure and predictable investment environment. This open policy mirrors the system in Belgium, so the fundamental principles will be familiar.

Ownership is legally evidenced through registration in the Land Registry (Katastr nemovitostí), a reliable and publicly accessible database that records titles, liens, and other rights associated with a property. This ensures transparency and legal certainty for all transactions.

What are the costs and taxes involved?

This is where the Czech Republic presents a compelling competitive advantage. In 2020, the Czech government abolished the Real Estate Transfer Tax. This single policy decision dramatically reduces the upfront cost of acquiring property.

To put this in perspective, a Belgian company purchasing a commercial property in Brussels or Wallonia would face a registration tax of 12.5% of the purchase price. On a €2 million property, that amounts to an immediate, non-recoverable cost of €250,000. In the Czech Republic, that cost is zero. The only significant costs are a nominal administrative fee for the Land Registry (CZK 2,000, or approx. €80) and potential VAT on newly constructed buildings. This massive capital saving can be reinvested directly into your core business operations.

FAQ – Legal tips about commercial leases

1. Are long-term commercial leases common in the Czech Republic?
Yes, long-term leases are standard for commercial properties, particularly for office and retail space. The lease duration is not limited by law and depends on the agreement between the parties. Get tailored legal solutions by writing to office@arws.cz.

2. Can lease agreements be registered in the Land Registry?
Yes, the Czech Civil Code permits the registration of a lease in the Land Registry. This can provide the tenant with stronger legal protection, for example, in the event the property is sold. For immediate assistance, write to us at office@arws.cz.

3. Can the burden of property taxes be passed to the tenant in a commercial lease?
Yes, it is common practice in commercial leases to contractually transfer the obligation to pay the annual real estate tax to the tenant. However, the legal responsibility ultimately remains with the owner. Need legal help? Contact us at office@arws.cz.

Protecting your intangible assets: IP rights and GDPR compliance

In today's economy, your most valuable assets are often intangible: your brand, your inventions, and your data. The Czech legal framework provides robust protection for these assets, but it requires proactive and timely action from your company.

How do you secure your trademarks and patents?

The Czech Republic, along with the entire EU, operates on a "first-to-file" principle for industrial property rights. This is a critical point: your existing trademark or patent registrations in Belgium or other non-EU countries provide no automatic protection here. The first person or entity to file for a trademark or patent in the Czech Republic (or at the EU level) will be granted the rights, even if you have been using the brand for years elsewhere.

This system creates an urgent need for a preemptive IP strategy. Before launching your products or services, you must secure your rights through one of two main routes:

• National Registration: File directly with the Czech Industrial Property Office in Prague.
• EU-wide Registration: File for a European Union Trade Mark (EUTM) or Registered Community Design (RCD) with the EU Intellectual Property Office (EUIPO), or for a patent with the European Patent Office (EPO).

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What are the Czech specifics of GDPR you must comply with?

As an EU member state, the Czech Republic is fully bound by the General Data Protection Regulation (GDPR), which is implemented locally through the Personal Data Processing Act. While the core principles are the same across the EU, the Czech Republic has some specific interpretations you must follow:

• Age of Digital Consent: The age at which a minor can consent to the processing of their personal data for online services is 15, which is lower than the GDPR's default of 16.
• Stricter Privacy Impact Assessments (PIAs): The Czech data protection authority has issued additional guidance that makes the process for conducting PIAs for high-risk data processing activities more stringent than the GDPR baseline.

Risks and Penalties	How ARROWS Helps
Trademark Squatting: A third party registers your brand name first, blocking you from using it in the Czech market and forcing you into expensive litigation or a forced rebranding.	Help with Obtaining Licenses or Regulatory Approvals: We manage the swift registration of your trademarks and designs at both the national and EU level. Get tailored legal solutions by writing to office@arws.cz.
Patent Infringement: Failure to secure patent protection before launching a product leaves your invention vulnerable to being copied by local competitors without legal recourse.	Legal Opinions & Enforcement: We provide opinions on patentability and represent you in enforcing your IP rights against infringers. Do not hesitate to contact our firm – office@arws.cz.
Heavy GDPR Fines: Non-compliance with Czech-specific GDPR rules (e.g., on PIAs) can lead to fines of up to 4% of global annual turnover.	Drafting Documentation to Prevent Fines: We draft compliant privacy policies and guide you through GDPR requirements, including the need for a Data Protection Officer. For immediate assistance, write to us at office@arws.cz.

Resolving commercial disputes: Litigation vs. Arbitration

Even with the best preparation, commercial disputes can arise. When they do, choosing the right resolution mechanism is critical to protecting your interests, minimizing costs, and achieving a swift outcome.

Why is arbitration the preferred choice for international disputes?

While the Czech court system is independent and reliable, litigation can be a slow process, sometimes taking years to reach a final judgment. For international commercial disputes, arbitration offers a superior alternative. It is faster, more flexible, confidential, and less formal than court proceedings.

The Arbitration Court attached to the Economic Chamber of the Czech Republic, based in Prague, is a highly respected institution with extensive experience in handling international cases.

Most importantly, arbitral awards are readily enforceable internationally under the 1958 New York Convention, to which the Czech Republic is a signatory. This provides a level of certainty and cross-border enforceability that can be more difficult to achieve with a judgment from a foreign national court. For this reason, including a well-drafted arbitration clause in all your commercial contracts with Czech partners is a powerful and essential risk mitigation tool.

Your strategic partner for success in the Czech Republic

Navigating the Czech legal landscape, while straightforward for the well-prepared, requires expert local guidance to maximize opportunities and minimize risk. ARROWS is that expert guide. Our firm supports over 150 joint-stock companies and 250 limited liability companies, giving us unparalleled insight into the challenges and solutions for businesses operating here.

Through our ARROWS International network, built over 10 years and active in 90 countries, we provide seamless cross-border legal services tailored to the needs of clients like you. We are known for our speed and high quality and welcome innovative business ideas. From initial contract drafting and review to representation in court or before public authorities, we offer a comprehensive suite of services, including the preparation of internal policies, providing strategic legal opinions, and delivering professional training for your management.

Begin your successful expansion into the Czech Republic today. Our team at ARROWS, a leading Czech law firm based in Prague, European Union, is ready to provide the strategic legal support you need. For a confidential consultation on your business plans, contact us directly at office@arws.cz.

FAQ – Most common legal questions for Belgian companies in the Czech Republic

1. How quickly can I set up a limited liability company (s.r.o.) in the Czech Republic?
With all documents correctly prepared, the process can be completed in a few weeks. However, delays often arise from issues with foreign documents or bank accounts. We ensure all paperwork is flawless to expedite your registration. For a smooth setup, get in touch at office@arws.cz.

2. Is my Belgian employment contract valid for hiring staff in Prague?
No, it is highly risky. Czech labor law has mandatory provisions that must be included. Using a non-compliant contract can render it invalid. We draft legally sound Czech employment contracts to protect your business. Need help with contracts? Email us at office@arws.cz.

3. What is the single biggest tax advantage of operating in the Czech Republic compared to Belgium?
The corporate income tax rate is lower (21% vs. 25%), and there is no real estate transfer tax on property purchases, which can save you up to 12.5% of the property value upfront. Our tax experts can structure your investment for maximum efficiency. Get tailored legal solutions by writing to office@arws.cz.

4. Do I need to register my company's trademark in the Czech Republic if it's already protected in Belgium?
Yes, absolutely. IP rights are territorial. Protection in Belgium does not extend to the Czech Republic. Under the "first-to-file" system, you should register your trademark here immediately to prevent others from claiming it. Let us protect your brand by contacting us at office@arws.cz.

5. What happens if I have a dispute with a Czech supplier? Should I sue in a Belgian court?
While possible, enforcing a Belgian judgment in the Czech Republic can be complex. We strongly recommend including an arbitration clause in your contracts, designating the Prague Arbitration Court. This is faster and the award is more easily enforced. For assistance with drafting contracts, write to us at office@arws.cz.

6. My company has a non-EU parent company. Does this complicate setting up in the Czech Republic?
It can, particularly regarding FDI screening and bank AML checks. Both the Czech and Belgian FDI regimes apply to non-EU investors, so your ultimate ownership structure is critical. We can assess your situation and manage any required notifications. Our lawyers are ready to assist you – email us at office@arws.cz.

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